Staffing Security: Seniority, Post, Scheduled Annual Leave and Scheduled Leave Management

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Control Number: 216.02.01.002 Version: 8.0 Title: Staffing Security: Seniority, Post, Scheduled Annual Leave, and Scheduled Leave Management Page Number: 3 of 13 Idaho Department of Correction IDOC Data Sensitivity Classification - L3 Restricted • Preparing all necessary bid documents and announcements • Determining vacation allowances for each employee • Facilitating and recording bid results • Approving, denying, and tracking time off requests Employees Employees are responsible for the following: • Determining whether they are eligible to participate in the procedures described in this SOP • Submitting their applications and bids in accordance with this SOP STANDARD PROCEDURES 1. Overview The adequate staffing of correctional facilities is a vital component in fulfilling the department’s mission. Facility heads and/or designees must fill each post with an employee who is well suited for the position. In addition, supervisors must have the ability to move employees into new posts to provide training and development and to meet security needs. Experienced employees are a valuable resource; therefore, the department uses a bidding process that balances resource management with recognition of seniority. Facility Management Authority Facility heads are responsible for maintaining a safe, secure, and orderly work place. To achieve this goal, it may be necessary to restrict or alter employees’ posts, shifts, days off, or assignments. If changes are required, the facility head must explain the reasons for the action to those employees who are affected. 2. Post Bidding System The post bidding system is a process used to fill nonexempt posts. Employees bid within their job classification at their work unit. (For example, correctional officers only bid against other correctional officers). Correctional officers, food service officers, corporals, sergeants, and food service supervisors must bid for posts. Initial annual bid process for the following year will begin November 1st. If November 1st falls on a Saturday or Sunday, the bid process will begin on the following Monday. A mid-year bid will be used to fill any post that becomes vacant. Work Units Bids are conducted within work units. IDOC correctional facility work units are as follows: • East Boise Community Reentry Center (EB-CRC) • Idaho Correctional Institution-Orofino (ICIO)