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Idaho <br />Department of <br />Correction <br /> <br /> <br />Standard <br />Operating <br />Procedure <br /> <br />Human <br />Resource <br />Services <br />Control Number: <br />225.07.01.001 <br />Version: <br />2.0 <br />Page Number: <br />1 of 3 <br />Adopted: <br />3-5-2009 <br />Reviewed: <br />4-20-2009 <br /> <br />Title: <br />Employee Personnel Records <br /> <br />This document was approved by Judith Gregory, director of Human Resource <br />Services, on 4/20/09 (signature on file). <br />BOARD OF CORRECTION IDAPA RULE NUMBER <br />None <br />POLICY STATEMENT NUMBER 225 <br />Employee Personnel Records <br />POLICY DOCUMENT NUMBER 225 <br />Employee Personnel Records <br />DEFINITIONS <br />Employee Personnel Permanent File: An employee file maintained by the Idaho <br />Department of Correction’s (IDOC’s) Human Resource Services (HRS) that includes all <br />information regarding a current or former employee’s performance, work history, payroll, and <br />benefits. <br />Employee Working File: An employee file maintained by the employee’s supervisor that <br />includes information and documentation regarding the employee’s per formance (both good <br />and poor) for current and past employee performance review cycles . <br />PURPOSE <br />The purpose of this SOP is to provide guidance in the development and administration of <br />current, accurate and appropriately confidential employee personnel reco rds. <br />SCOPE <br />This SOP applies to all managers, supervisors, and employees of IDOC. <br />RESPONSIBILITY <br />The director of Human Resource Services (HRS) (or designee) will ensure the safety and <br />confidentiality of employee personnel records and act as a custodian concerning the <br />development, maintenance, access, and disposal of these records in accordance with Idaho <br />Public Records Law. <br />