Inspection of Facilities and Facility Logs - SOP

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Control Number: 505.02.01.001 Version: 2.1 Title: Inspection of Facilities and Facility Logs Page Number: 8 of 13 Table 3-2: Compound Inspections Functional Roles and Responsibilities Step Tasks Shift Commander or Supervisor (or Designees) 1 Assign staff as needed to conduct inspections. Assigned Staff 2 Complete inspections and document in central control log. • If a maintenance problem is found, complete a work order. • If an emergency repair is needed, take appropriate action and contact shift commander immediately. Assigned Staff 3 Contact central control when each inspection is completed. Control Center Staff 4 Document inspection in the central control log. Shift Commander or Supervisor (or Designees) 5 Before the end of the shift, review central control log to ensure that inspections have been completed, that inspections have been properly documented in the central control log and that when applicable, work orders have been completed. 4. Administrative Staff Facility Inspections Minimum Requirements Facility heads or managers (and designated facility executive staff members, who must be a member of the facility administrative staff) will conduct inspections of each building and area of their respective facilities a minimum of once a week using appendix C, Facility Administrative Inspection. Each administrative staff member conducting a facility inspection will complete a separate form. Upon completion, each staff member will forward his form to the facility head (or designee). If administrative staff members divide the areas inspected, they will rotate areas to ensure fresh perspective from week to week. If a weekly facility inspection cannot be completed, administrative staff will document the areas not inspected and the reason on a blank or partially completed Facility Administrative Inspection form. At a minimum facility heads are required to conduct facility inspections of all areas of the facility once per month. The facility head (or designee) will review and file the completed Facility Administrative Inspection forms. To manage the administrative inspection process, the facility head (or designee) will use appendix D, Administrative Inspection Tracking Form. The additional rows can be added to this form to customize it for each facility. The facility head (or designee) can use the sort function of the spreadsheet to track inspection assignments, completions, conditions, and comments. The facility head (or designee) will print copies at the end of each month and maintain the printed copies for two (2) years. Two (2) years of the spreadsheet will also be maintained on the computer. Inspection Protocols Administrative staff facility inspections will include, but are not limited to, the following: