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General Guidelines <br /> Card Issuance: <br /> As a cardholder, you will be asked to complete a cardholder application form, which will then be signed by your supervisor and the Purchasing Card Administrator. The application form <br />sets up your account and establishes your limits. You will also be asked to read, understand, and sign the Cardholder User Agreement. By signing the application form and Cardholder User <br />Agreement, you have agreed to adhere to the guidelines established in this manual. Please refer to Appendix I for an example of the cardholder application and Appendix VI for an example <br />of the Cardholder User Agreement. Most importantly, you are the only person entitled to use the card and the card is not to be used for personal use. As each purchasing card is linked <br />to a specific state agency and individual employee, the card cannot be transferred from one employee to another. <br /> Upon receipt of your MasterCard Purchasing Card, you will need to activate the account by calling the toll-free number printed on the card. For verification purposes, you will be asked <br />to provide a piece of information, such as the last four digits of your Social Security Number. Although the card will be issued in your name, your personal credit history will not affect <br />your ability to obtain a card. The State is responsible for payment of all purchases and your personal credit will not be affected. <br /> Work Group Card Issuance: <br /> See general guidelines and instructions under Appendix X. <br /> Account Maintenance: <br /> If there is a need to change any information regarding your account, such as mailing address or expense accounting code, please complete the Account Maintenance Form (see Appendix II) <br />and forward to the Purchasing Card Administrator. <br /> Card Usage: <br /> The MasterCard Purchasing Card can be used at any merchant that accepts MasterCard, except as the State otherwise directs. It may be used for in-store purchases as well as phone, fax <br />or mail orders. There is no special terminal or equipment needed by the MasterCard merchant to process a purchasing card transaction. <br /> When using the MasterCard Purchasing Card with merchants, please emphasize that an invoice must not be sent as this may result in a duplicate payment. For phone, fax and mail orders, <br />please instruct the merchant to send a receipt only. This receipt must be retained for your records. <br /> Revised 11-12-03 <br />djones