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Control Number: <br />503.02.01.001 <br />Version: <br />9.0 <br />Title: <br />Telephones and Electronic <br />Communication Systems: Resident <br /> <br />Page Number: <br />13 of 18 <br /> <br />Idaho Department of Correction <br /> <br />Functional Roles and <br />Responsibilities Step Tasks <br />Facility Heads or <br />Designees 1 <br />• By December 1 each year, complete RCMS and <br />ECS Access Request. <br />• Include up to two investigator level-2 staff. <br />• Submit the completed information to the intelligence <br />coordinator. <br />Intelligence <br />Coordinator 2 <br />• Ensure that each facility has submitted an RCMS <br />and ECS Access Request. <br />• Complete an Electronic Communication Access <br />Request for any additional staff who requires <br />access. <br />• Review each RCMS and ECS Access Request and <br />document any concerns. <br />• By December 15, forward the RCMS and ECS <br />Access Requests to the applicable prisons division <br />deputy chiefs and the CRC operations manager. <br />DOP Deputy Chiefs <br />and CRC Operations <br />Manager <br />3 <br />• Review each applicable facility RCMS and ECS <br />Access Request <br />• Resolve any concerns with the applicable facility <br />head. <br />• Complete the RCMS and ECS Access Request. <br />• Forward the completed RCMS and ECS Access <br />Request to the intelligence coordinator. <br />Intelligence <br />Coordinator 4 <br />• Develop a list of the authorized individuals including <br />the level of access authorized. <br />• Forward the information to the contract <br />administrator. <br />• Notify facility heads of those authorized to access <br />the electronic communication at their respective <br />facilities. <br />• File the signed request forms (maintain for two <br />years and then dispose of the forms). <br />Contract <br />Administrator 5 Ensure that the vendor provides access to the <br />authorized individuals. <br />11. RCMS and ECS Security <br />To reduce risk of unauthorized access to the RCMS or ECS, monitoring staff members must <br />only use computers in secured locations that residents cannot access and cannot use multi- <br />user computers such as a control center, officer station, etc.