Telephones and Electronic Communications - Resident

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Control Number: 503.02.01.001 Version: 9.0 Title: Telephones and Electronic Communication Systems: Resident Page Number: 14 of 18 Idaho Department of Correction Staff members authorized must not allow anyone access to RCMS or ECS or give their system login or password information to anyone. When a staff member no longer requires access to the RCMS or ECS or both, the intelligence coordinator or contract administrator removes the staff member from the approved list and ensures that access to the applicable system is removed. 12. Information Security Only staff members authorized as described in section 10, can access and monitor RCMS and ECS. Intercepted information that does not pose a risk must not be shared or discussed among staff members. Intercepted information that poses a risk to the safety or security of the facility, safety of staff, public, or residents, or is criminal in nature is only discussed or shared with staff members who are authorized to receive such information and have a need to know. With exception of the intelligence coordinator, contract monitor, and SIU investigators, staff members must only monitor the restricted numbers (“tip line”) at the facility to which the staff member is assigned (see SOP 504.02.01.001, Investigations and Intelligence Program for further information regarding “tip lines”). Public Access Recorded conversations, data reports, call logs, emails, digital photographs, video communications etc., are not open to public disclosure and can only be released to the individuals and agencies listed below. The prisons division chief or designee can authorize individuals on a case-by-case basis to have access to the RCMS or ECS or to receive messages or information recorded on the systems. The following are authorized to receive RCMS and ECS files: • IDOC director • Deputy attorneys generals assigned to IDOC • SIU investigators • Prisons division chief • Prisons division deputy chiefs • CRC operations manager • District managers (only when directly related to probation or parole violations) • Department disciplinary oversight coordinator(s) (only directly related to DORs) • Facility disciplinary hearing officers (limited to evidence presented at a DOR hearing) • Facility heads • Deputy wardens (second in command and DOR review and appellate authorities) • Serious incident review (SIR) committee • Staff authorized in accordance with section 8 • Law enforcement agencies (for criminal investigation purposes)