Inspection of Facilities and Facility Logs - SOP

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Control Number: 505.02.01.001 Version: 2.1 Title: Inspection of Facilities and Facility Logs Page Number: 11 of 13 Log Entries • All log entries must be complete, factual, and legible. • Entries for routine activities will be made in black or blue ink. • Examples of routine activities to be documented in logs: ♦ Tier and area checks (starting and finishing times are to be recorded) ♦ Cell assignment changes or inmate moves, including completion times and the time central control was notified (or at a facility without central control, the time the shift commander or supervisor was notified) ♦ Inmate movements (work details, meal times, education, programming, recreation, medical appointment, religious activities, etc.) ♦ Staff movement (types of activity and location activity is occurring) ♦ All daily security and safety device inspections ♦ All staff, vendors, volunteers, contractors, etc. entering and/or leaving the unit, tier, or other area where a log is maintained, to include any time a supervisor or administrative staff visits the area ♦ All visitors (legislature, members of the public, etc.) • The following entries will be documented using red ink or bold font: ♦ Emergency situations ♦ All inmate counts including type of count conducted e.g. ID or informal ♦ Shift commander visits, inspections, and/or tours ♦ Administrative staff visits, inspections, and/or tours ♦ Unusual events Note: Corrections to a hand-written log must be made by drawing a single line through the wording being corrected. Corrected entries must be legible under the single correction line. White out will not be used. The staff member making the correction must note his initials and associate number beside the correction. Log Format • Each log notebook will have a label on the cover indicating the area being documented • Computer-generated logs will clearly display the date and area documented at the beginning of the log • Time will be documented in 24-hour format • The first entry for each shift is the log heading and will contain the date, shift, unit or post, and staff name(s) and associate number(s) on duty at that unit or post. The log heading will be used at the top of each new page Log Heading Example: June 17, 2008, Unit 14, 2nd Shift, C/Os Jones #1020, and Norman #1017.