Inspection of Facilities and Facility Logs - SOP

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Control Number: 505.02.01.001 Version: 2.1 Title: Inspection of Facilities and Facility Logs Page Number: 12 of 13 • The person responsible for the log (the person making entries) will write his name and associate number at the beginning of the shift. Any time there is a change in the individual making an entry in the log, the new person must write his name and associate number following the first entry made in the log by that person. Subsequent entries do not require name and associate number, until another person begins making entries. • The last entry for each shift will state the time, date, and the name and associate number of the staff member assuming responsibility of the log for the oncoming shift. • Logs will not contain a summary Central Control Logs Normally, a shift commander’s workday begins approximately 30 minutes earlier than other staff. Therefore, the keeper of the central control log and the shift commander’s schedule will not coincide. Approximately, 20 to 30 minutes before the end of the shift commander’s workday, he will request that the central control log be printed for review. The central control staff will then start a new log for the oncoming shift. If the shift commander is unable to review the central control log before the end of the control officer’s shift, the control officer will print the log at the end of his shift and forward it to the shift commander for review and the oncoming control officer will start a new log. The shift commander will review and sign the central control log, and then forward it to the designated deputy warden (or second in command). 6. Daily Information Packet On each shift, the shift commander or designee will write a shift summary using appendix A, Shift Commanders’ Daily Summary. The Shift Commanders’ Daily Summary will include the number of transports, inmates housed at town hospital, comp. time, sick leave, furlough, etc. In addition, shift commanders will briefly state pass-down information such as maintenance problems, inmate behavior issues, completed or uncompleted daily tasks, potential problems that were not reported in an Information Report (see section 7), 105 Incident Notification Report (see SOP 105.02.01.001 Reporting and Investigation of Major Incidents), use of force, etc. Each shift commander will collect and assemble information documents created during the shift to include but not limited, to the following: • 105 incident notification reports (see SOP 105.02.01.001 General Reporting and Investigation of Major Incidents) • Central control logs • Facility operational memorandums • Information reports (see section 7) • Restrictive housing orders • Shift summary