Inspection of Facilities and Facility Logs - SOP

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Control Number: 505.02.01.001 Version: 2.1 Title: Inspection of Facilities and Facility Logs Page Number: 4 of 13 Fence Inspections Fence inspections must be completed at all minimum, medium, and close custody facilities. Shift Commander and Supervisor Tours Shift commanders or supervisors (and/or assistant shift commanders) will tour every housing unit on a daily basis during all three (3) shifts and will ensure that safety and security inspections are being completed and documented in the unit logs. In restrictive housing units, the shift commander must visit each cell with the exception of the Idaho Maximum Security Institution (IMSI) where the assistant shift commander can also complete that task. Shift commanders will inspect logs to ensure that proper documentation is being recorded. Staff designated to maintain the log will use red ink or bold font to document all shift supervisor tours of the unit or post. Deficiencies found during an inspection will be documented in the applicable log, and if applicable, unit staff will complete and submit a work order. Major problems will be reported to the shift commander immediately, and if applicable, to facility administrative staff or facility duty officer. If immediate repairs are necessary, the shift commander shall notify the maintenance duty officer and request assistance. If an emergency situation prevents the accomplishment of all or part of a facility tour, an entry indicating the reason the tour was not completed, including the unit or areas not visited, will be made in the shift commander’s daily briefing sheet and the central control log. Note: If shift commanders or supervisors (and/or assistant shift commanders) divide the areas inspected, they will check the opposite areas of the facility the following work day. 2. Safety and Security Device Inspection Guidelines The universal guidelines for conducting inspections include that all areas are orderly, safe, secure, and that all security and mechanical devices are in good repair and operational. Specific inspection methods and guidelines will be explained in post orders. When the inspection is complete, it will be documented in the applicable log. If for any reason, an inspection cannot be completed, staff will document the reason in the applicable log. The following list provides items to be inspected and frequency. In addition, see appendix B, Safety and Security Device Inspection Guidelines. Housing Units: Entrance and Egress Door (E-doors) (Daily, All Shifts) • Ensure that electronic lock and unlock functions operate correctly • Ensure that manual locks operate from both sides of the door where applicable • Ensure that crash doors work correctly where applicable • Ensure exit and fire escapes are not blocked or impeded