Inspection of Facilities and Facility Logs - SOP

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Control Number: 505.02.01.001 Version: 2.1 Title: Inspection of Facilities and Facility Logs Page Number: 3 of 13 GENERAL REQUIREMENTS 1. Safety and Security Device Inspections and Documentation Living Units Unit managers or their designees will ensure safety and security device inspections are completed in accordance with this SOP. The unit officer must document the completion of each inspection in the unit log using red ink (handwritten logs) or bold font (computer logs). The entry must include the time the inspection was completed and who completed the inspection: Handwritten Example (must be in red ink): Daily safety and security inspection completed at 09:30 hours by unit manager Jeremy Jones. Light not working in hallway. Work order submitted. Computer Example (must be in bold font): Daily safety and security inspection completed at 09:30 hours by unit manager Jeremy Jones. Light not working in hallway. Work order submitted. Maintenance Problems Any security-related maintenance problem will be reported on an Information Report (see section 7). If applicable, a work order will be completed. Work orders and information reports (see section 7) for the same problem need not be written on each shift, but will be documented in the applicable log until the problem is corrected. Each day at the beginning of the shift during the shift briefing process, the shift commanders or supervisors will advise staff of any maintenance problem that has already been reported. Significant problems such as life safety and security issues will also be reported in appendix A, Shift Commanders’ Daily Summary. Note: CRCs will not complete the Shift Commanders’ Daily Summary. Institution Buildings The staff assigned to the buildings or posts such as medical, education, maintenance, and correctional industry buildings, will conduct inspections daily. The completion of the inspection will be documented in the building log. When doing a handwritten log, inspections will be in red ink and when doing a computer log, inspections will be done in bold font. Handwritten Example (must be in red ink): Safety and security device inspection completed at 09:30 hours by unit manager Jeremy Jones. No problems noted. Computer Example (must be in bold font): Safety and security device inspection completed at 09:30 hours by unit manager Jeremy Jones. No problems noted. When staff members are not assigned to such buildings or posts after hours, weekends, and holidays, the shift commander or supervisor (or their designees) will conduct a walk through for fire or other significant problems. When the building is unoccupied (after hours, weekends, and holidays) the walk through will be documented in the central control log upon completion.