Non-fraternization with Offenders SOP

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Control Number: 218.07.01.001 Version: 3.0 Title: Non-fraternization with Offenders Page Number: 3 of 5 Idaho Department of Correction IDOC Data Sensitivity Classification - L3 Restricted • Extending, promising, or offering any special consideration or treatment • Delivering or sending messages • Providing written information or appearing before the Commission of Pardons and Parole to recommend approval or denial of the parole of an offender unless specifically requested by the Commission of Pardons and Parole or part of assigned job responsibilities • Assisting an offender, regardless of intent, to escape or abscond from supervision • Marriage to an offender, unless the relationship existed prior to employment with the department or prior to the offender being placed under the supervision or custody of the department Any exceptions to the above prohibited activities must have prior written approval by the director or designee. A request for an exception must be forwarded through the appropriate supervisor or management. A copy of the approval must be forwarded to human resources and placed in the employee’s personnel file. 2. Written Notification An employee, volunteer, contractor, or agent must notify their supervisor or management in writing, within the next working shift or learning of any of the following: • Prohibited activity or any activity that is a potential conflict of interest - Written notification must be submitted on an Information Report • Family member, associate, or acquaintance (current or prior) in the care, custody, or supervision of the department - Written notification must be submitted on a Relationship Disclosure Form If such individual is subsequently assigned to the facility, district, caseload, or unit in which the employee, contractor, volunteer, or agent works, the individual must notify the facility head or district manager within the next working shift, even if a Relationship Disclosure Form has already been submitted. • Contact with an offender and their immediate family or associates outside the scope of assigned job duties - Written notification must be submitted on an Information Report • This does not prohibit incidental personal contacts in organized group activities such as church or school-related activities and sporting events. In some instances, an employee may not have any knowledge that an individual is an offender (e.g., the employee hires an individual to perform remodeling, repair, or maintenance and is unaware the individual was under department supervision). In this instance, if the employee discovers that the individual was under department supervision, the employee must immediately report the contact in writing on an Information Report. Written notification should contain, but is not limited to, the following information: • The name(s) of the person(s) involved and classification (ex. offender, ex-offender, immediate family, associate) • The nature of the prohibited activity, relationship, and/or contact