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As with a personal charge card, you will no longer be able to use the account number after notifying the bank. The P-Card Administrator should issue a new card within 48 hours of notice to Wells Fargo Bank. Termination of Employment: Return your purchasing card to your Purchasing Card Administrator or your supervisor. Turn in all receipts to your supervisor. Sign a document that states there were no unauthorized purchases, and all expenses are proper State of Idaho expenses for the month of . See Appendix II. The Purchasing Card Administrator will contact Wells Fargo and cancel the card number of a terminated employee. Authorized Purchases The Wells Fargo Bank MasterCard Purchasing Card Program is intended for small purchases (single purchases less than $1,500.00) of products and supplies needed during the course of business. Purchases against State Contracts (up to the single transaction limit amount) may be made from suppliers willing to accept MasterCard. Some common uses of the MasterCard Purchasing Card Program may include: Building Materials, Plumbing, Electrical Automotive Parts Equipment Repairs Books and subscriptions Computer supplies, e.g., software and diskettes Hardware and tools Short term rentals Spare parts Miscellaneous items, e.g., books, car washes, welding repair Travel arrangements (airlines, hotels, rental cars, business meals) Grant Purchases All purchases charged to a grant must have written pre-approval from the Grant Project Manager. The only purchases on any P-Card should be for the cardholder. No one should be charging anything for someone else, which includes any travel and/or registrations. The pre-approval by the Grant Project Manager must include the following: Item(s) being purchased (supplies, etc) Dollar amount of item (s) If travel, travel request form Grant Project Manager signature for approval or denial If approved, Grant Project Manager must assign the PCA and Grant/Phase Unauthorized Purchases Items for personal use Any single transaction exceeding $1,500 Alcoholic beverages Salaries and wages Entertainment Bars, Cocktail Lounges, Discotheques, etc. Medical - Doctors, Dentists, Chiropractors, etc. Capital goods over $300 unit cost (due to FAS requirements) Grants Any item or travel not in the grant budget Any item or travel not pre-approved by the Grant Project Manager The Department has established the following maximum purchase amounts for P Cards: Per transaction $1,500.00 Daily limit $2,500.00 Monthly limit $10,000. See Exhibit VII for a list of restricted MCC’s (Merchant Category Codes). If the cardholder needs access to any of these restricted MCC’s, see your supervisor or Purchasing Card Administrator. Failure to comply with Department Policy and Procedure, Administrative Rules, State Law, and the above guidelines for authorized purchases under the State of Idaho - Wells Fargo Bank MasterCard Purchasing Card Program may result in disciplinary action, cancellation of your card privileges, possible termination of employment, and criminal and civil liability. As with any agency or state purchase, the card is not to be used for any product, service or with any merchant considered to be inappropriate for state or public funds. Reinstatement of card privileges can only occur when any deficiencies have been corrected. Request for reinstatement must be made to your Division Administrator who must approve the request and forward it to the P Card Administrator.